NursingCAS 2017 – 2018 Application Cycle

The 2017 – 2018 NursingCAS Application Cycle opened to applicants and school users on August 23, 2017.

In order to ensure a smooth cycle transition the processing of transcripts and references, and verification for the 2016 – 2017 Application Cycle was extended to October 1 despite the Application Cycle closing on August 18. This allows us to accommodate applicants whose transcripts and references come in after the deadline so that programs can continue to review those candidates despite the cycle ending.

Summary of Enhancements

In response to your requests, the following features went live in August to coincide with the launch of the 2017 – 2018 Cycle:

  • Enhanced In-Progress Applicant Information Details
    • The date the applicant designated your program will appear in your “In Progress” applicant view in WebAdMIT
    • If you click on an “In Progress” applicant’s name in WebAdMIT you will now be able to view all details about that applicant that they have already inputted. This is a change from only being able to just view their contact information
  • Ability to hide inactive users in WebAdMIT
  • Ability to schedule notifications to be sent to admissions reviews to remind them of review assignments that need to be completed
  • On the education panel in WebAdMIT, new pop-up when a user hovers over the school name that will display its regional accreditation
  • Expanded text view in the Configuration Portal
  • Pre-requisite coursework report downloadable from WebAdMIT
  • New Applicant Help Center – Searchable Resource with Enhanced Instructions & FAQs
  • New WebAdMIT Help Center – Searchable Resource with Enhanced Instructions & FAQs
  • Fee waiver program for applicants – $20,000 will be allocated to the program

Additionally…

  • Users are able to Transfer Settings from the 2016 -2017 WebAdMIT portal to the WebAdMIT 2017 – 2018 portal
    • New ability to transfer applicants in the “Deferred Status” – note that data transferred over is limited to contact information and program designation
    • New program-scoped settings transfer available
  • Re-applicant feature allows existing applicants to carry over their transcripts and data (with the exception of references and program-specific materials)

NursingCAS Fee Increase for the 2017 – 2018 Cycle

There was a fee increase instituted for the launch of the 2017 – 2018 NursingCAS Application Cycle. Since NursingCAS started in March 2010, the fees have remained the same, and there has never been an increase. Over $19 million dollars have been invested by Liaison in its technology infrastructure resulting in improvements to the software and service, including a complete redesign and overhaul of the technology platform, which resulted in an improved user interface, and customization options. Additionally, staffing to support CAS operations has increased by 86% to accommodate the growing needs of the participating programs and applicants.

The past fee structure was $45 for the first undergraduate program application submission, $30 for each additional undergraduate program application submission and $65 for the first graduate program application submission, and $35 for each additional graduate program application submission. Beginning on August 23, 2017, to coincide with the opening of the 2017 – 2018 NursingCAS Application Cycle, the fees increased by an increment of $5. The updated fee structure is $50 for the first undergraduate application, $35 for each additional undergraduate submission and $70 for the first graduate program application, and $40 for each additional graduate program submission.

AACN’s peer health profession associations typically increase the fee by 3% annually. Additionally, nursing application fees are priced drastically lower than other comparable disciplines (see chart below).CAS Fees for Health Professions for 2017-2018 application cycle

The increase in fees is vital as the system continues to grow with the number of participating schools, users, and applicants requiring additional staffing, improved technology, and bandwidth to sustain and improve the service and software provided.

If necessary, please update your Website and materials accordingly to reflect this change.

Fee Waiver Program for the 2017 – 2018 Cycle

To coincide with the fee increase, a Fee Waiver program has been introduced to allow applicants who meet economic hardship standards based on the Department of Education’s criteria to obtain a waiver in order to submit their application. AACN is allocating $20,000 to the fee waiver program in the 2017 – 2018 NursingCAS Application Cycle. More details and instructions for applicants on how to obtain a fee waiver during the 2017 – 2018 cycle are available here.

Frequently Asked Questions

Cycle-Related Questions

What is the application cycle for NursingCAS 2017 – 2018?

The NursingCAS 2017 – 2018 Application opened on August 23, 2017 and will close on or around August 15, 2018. Specific dates for the closure and launch of the NursingCAS 2018 – 2019 Application Cycle will be released in March 2018.

What deadlines will be published on NursingCAS 2017 – 2018?

Any deadlines that occur between September 15, 2017 and August 15, 2018 must be posted on the NursingCAS 2017 – 2018 Application. Note the cycle year is not related to the term of entry of the program(s) you are posting on the application, you can post programs with 2019 start dates as long as the deadline falls between September 2017 and August 2018.

Can I post “Rolling” deadlines on NursingCAS 2017 – 2018?

Yes. You can post a deadline that displays as “Rolling” but as with the previous cycle, you will need to pick a back-end deadline date when you configure the program that doesn’t display to applicants but does generate a cut-off date in the system so that programs do not remain open indefinitely after they have already started. For now, the last date for a Rolling deadline in NursingCAS 2017 – 2018 is August 15, 2018.

Is NursingCAS 2017 – 2018 a new software platform?

No. All of the functionality that currently exists in the NursingCAS Application and WebAdMIT (the admissions software) will remain the same with a few additional enhancements.

How was the cycle date determined?

These dates are consistent with the cycle timeframe that was established last year. It is very difficult to find a date that will work for all programs since nursing deadlines are inconsistent and multiple terms of entry are offered. So in an effort to be responsive and sensitive to our participating schools’ needs, a survey was distributed in October 2016 to solicit feedback on cycle preferences. There were 161 responses to the survey. The highest ranked choice by survey respondents was timeline option 11, having the cycle run from August 25 – August 20 annually as communicated via an email blast to users in December 2016. An annual cycle closure and opening is necessary in order to implement technology improvements to the system and ensure stability in data management and storage on a yearly basis. We will continue to run a regular, annual cycle for NursingCAS during this August – August timeframe to be consistent. Prior to the launch of the 2016 – 2017 cycle, several years of program data from participating schools was analyzed to determine that the third week in August was the optimal and least disruptive timeframe to transition cycles for the majority of participating schools. Less than 4% of participating programs have a deadline that occurs in the month of September.

Configuration-Related Questions

Will program configurations from the NursingCAS 2016 – 2017 cycle carry over to NursingCAS 2017 – 2018?

Yes. In order to help you prepare your listing for the launch, any of your programs in the status of active or closed with their configuration settings on the current application carried over to the NursingCAS 2017 – 2018 Configuration Tool. This is important so you will not have to start completely from scratch when updating your program listing on the NursingCAS 2017 – 2018 application.

Will I be able to preview my programs prior to opening them on the NursingCAS 2017 – 2018 Application Cycle?

Yes. The preview function in the Configuration Tool will be available and you can preview your listing as it will appear on the application prior to going live.

What if I need help with my program set-up and configuration on NursingCAS 2017 – 2018?

The NursingCAS/WebAdMIT staff are available to assist you. Contact Ann with questions or access the Configuration resource page.

WebAdMIT-Related Questions

Will I be able to transfer settings from my current WebAdMIT portal (labeled 2016 – 2017) to WebAdMIT 2017 – 2018?

Yes. Settings that transfer over include: lists, exports, custom fields, local statuses, local GPAs, pre-requisite GPAs, requirements, scoring, assignments, interviews, and email templates. Reports do not carry over. Please note that only users with the “Institution Manager” role in WebAdMIT will be able to set-up work groups and user accounts for your school. And new in September 2017, you are able to transfer over your admissions users and work groups if you haven’t previously used the transfer settings button.

How will this impact my export?

As in the past, exports may change based on changes to the data dictionary, including the addition, removal, or editing of fields and field names. The updated data dictionary for NursingCAS 2017 – 2018 is available. And please be aware with the new “In Progress” applicant enhancement, in-progress applicants will be available to export. If you do not want to include the in-progress candidates (they have not yet submitted)in your existing exports then please follow these instructions.

Will the Website for WebAdMIT change?

No. The Website to log into WebAdMIT will remain the same, https://nursingcas.webadmit.org/. Your username and password will remain the same as well. Please note that there is a new WebAdMIT Help Center which can be accessed here.

Which applicants will I be able to view in WebAdMIT 2016 – 2017?

You will be able to view applicants who applied via NursingCAS any time during August 25, 2016 through August 18, 2017.

Which applicants will I be able to view in WebAdMIT 2017 – 2018?

You will be able to view applicants who applied via NursingCAS any time during August 23, 2017 through August 2018.
Please note, applicant data from previous cycles in WebAdMIT will NOT disappear and you will be able to continue to view applications that were submitted between October 15, 2014 and August 15, 2016 by selecting the WebAdMIT 2014 – 2015 view from the toggle dropdown menu.

Applicant-Related Questions

Is there a “Re-Applicant” feature for NursingCAS 2017 – 2018?

Yes. Applicants from the current NursingCAS 2016 – 2017 cycle will be able to carry over their data (including their academic history and coursework data) to the NursingCAS 2017 – 2018 Application Cycle. Their transcripts will also carry over. References from the previous cycle will not and program-specific materials will not carry over.

Will Re-Applicants need to send their transcripts to NursingCAS again?

No. If an applicant already had their official transcripts processed during the NursingCAS 2016 – 2017 application cycle then they do not need to re-send their transcripts. Applicants can send any new transcripts as needed if they have taken additional coursework since they last applied. Additional coursework data will be verified (if you choose that configuration option).
Please note NursingCAS now accepts e-transcripts from Parchment, Credential Solutions, and we are working on finalizing integration with the National Student Clearinghouse.

Will the Website for the 2017 – 2018 NursingCAS Application change?

No. The Website will remain the same. The main applicant and student Website is www.nursingcas.org and the direct link to the applicant portal login page remains as https://nursingcas.liaisoncas.com.

What information should we provide to applicants about the NursingCAS 2017 – 2018 Cycle?

Applicants who previously created an account on NursingCAS should use the “Re-Applicant” feature to carry over any of their existing data and transcripts from the previous cycle, with the exception of references.

Questions?

Contact Ann Donnelly if you have questions or concerns.