Configuring WebAdMIT

WebAdMIT allows you to configure settings to create efficient workflows. As you’re configuring settings, you can:

  • Use the grip icon to reorder elements.
  • Use the pencil icon to modify configurations.
  • Use the remove icon to remove or deactivate elements. In some features, like List Manager, Export Manager, and Report Manager, this icon permanently deletes the element. In other features, this icon deactivates the element. To reactivate an element, use the add icon.

To perform the following action, you need Configure Software permissions. Note that primary users set up by Liaison are granted full administrator access to configure WebAdMIT, and these users have the ability to grant this permissions to others.

Creating Work Groups

Work Groups allow you to manage permissions for a group of users, as opposed to managing permissions for each individual user. Users can only reside in one Work Group at a time. Note that a WebAdMIT Administrators Work Group is available by default and provides users with full administrative access.

  1. Using the Menu Bar, open the Management panel, then click Work Groups
  2. Click the New Work Group button. 
  3. Enter a name for the Work Group and select the group’s permission sets.Permission sets may include:
    • API Access: Allows users to query WebAdMIT using the API.
    • Add Notes: Allows users to enter notes on the Applicant Details page. Users without this permission can read, but not create notes.
    • Change Local Statuses: Allows users to change the Local Status of an applicant’s designation, either individually on the Applicant Details page, or in batches via list or search actions.
    • Configure Software: Allows users to access all management functions.
    • Email Applicants: Allows users to email applicants.
    • Manage Assignments and Interviews: Allows users to assign and delete Assignments and Interviews on applicant pages. Users with this permission can also edit submitted Assignment and Interview results.
    • Manage Direct Applicants: Where applicable, this allows users to manually add applicants into WebAdMIT. Note that this feature is only available for select applications services.
    • Manage Lists, Reports, and Exports: Allows users to create lists, reports, and exports and define their visibility.
    • Manage Uploaded Documents: Allows users to upload and delete documents on an applicant’s record for an organization.
    • Modify Applicants’ Custom Fields, Local GPAs, Prerequisites, and Requirements: Allows users to update an applicant’s Custom Fields and Requirements, either from the Applicant Details page or in batches. This permission set also allows users to update courses included in an applicant’s Prerequisite or Local GPA via the Electronic Transcript.
    • Request Background Check: Where applicable, this allows users to submit a request for a background check for an applicant. Note that this feature is only available to select application services.
    • View All Applicants: Allows users to view information for all applicants. Users without this permission can only view their assigned applicants.
    • View Background Check: Where applicable, this allows users to view an applicant’s background check information. Note that this feature is only available to select application services.
    • View Other User’s Assignment/Interview Results: Allows users to view any applicant’s Assignments and Interviews, both on the Applicant Details page and on the search Assignments and search Interviews screens. Users without this permission can only view their assigned Assignments and Interviews.
  4. Select the panels and subpanels that the group can view on the Applicant Details page, then click Submit.

Adding Users to Work Groups

  1. Using the Menu Bar, open the Management panel, then click Admissions Users.
  2. Click the pencil icon for the applicable user. Note that you can only add existing users to Work Groups; to create a new user, see the Creating Users topic below.
  3. Select the applicable Work Group and click Submit.

Creating Users

  1. Using the Menu Bar, open the Management panel, then click Admissions Users.
  2. Click the New User button.
  3. Enter the new user’s information, including the Work Group and Program Assignment(s).
  4. Click Submit. The user will receive a system-generated email prompting them to create a password.

Check Boxes on New User Accounts

  • Primary User check box has no current functionality
  • Institution Manager allows the user to add a new cycle to existing users.

Download PDF instructions for Configuring WebAdMIT.