NursingCAS 2016 – 2017 Application Cycle

The American Association of Colleges of Nursing and Liaison International are excited to announce that the NursingCAS 2016 – 2017 Application Cycle will be released to applicants and school users on August 25, 2016. An email announcement about this update was sent to users on March 17.

Your feedback has directed us towards a standard, annual application cycle structure, replacing the previously hyper-extended cycle (spanning from October 15, 2014 – now). Launching the new cycle for NursingCAS is necessary to optimize operations, maintain user satisfaction, and enhance your admissions workflow management processes.

Two years of program data from participating schools was analyzed to determine that the third week in August was the optimal and least disruptive timeframe for the majority of participating schools.

Summary of Enhancements

In response to your requests, the following features are slated to go live in August to coincide with the cycle switchover:

  • Re-applicant feature will allow existing applicants to carry over their data and transcripts (with the exception of references and program-specific materials)
  • Reference requirements will be customizable on a per-program basis
  • Batch PDF Export Tool will facilitate batch downloads of applications, transcripts, and other supporting documents
    • There will be an enhanced PDF layout for document downloads from WebAdMIT
  • A WebAdMIT 2016 – 2017 Cycle Toggle will be available to switch between viewing applicants from the NursingCAS 2016 – 2017 application cycle and the NursingCAS 3.0 application (labeled as WebAdMIT 2014 – 2015)
  • New document types available in the program materials section
  • Additional question about disadvantaged background added to the application
  • More robust military question added to the application
  • Pending: working with Educational Testing Services (ETS) now to add official GRE & TOEFL scores to flow into WebAdMIT

Timeline

  • June 2016 
    • Configuration Portal for the NursingCAS 2016 – 2017 Application Cycle will open the week of June 6
      • Users will be able to complete program configurations and preview how they will appear on the NursingCAS 2016 – 2017 application between June 8 – August 8
    • Configuration Virtual Help Sessions will be offered on June 1, 6, 15, 20, and 29
    • WebAdMIT Training Webinars will be offered:
      • Basic WebAdMIT Training from 2:30 – 4:00 PM EST on June 2, 16, and 30
      • Advanced WebAdMIT Training Webinars from 12:30 – 2:00 PM EST on June 7 and 21
  • July 2016
    • Draft Data Dictionary (otherwise known as the Custom Export Layout) will be available week of July 19
    • Configuration Virtual Help Sessions will be offered on July 11, 20, and 25
    • WebAdMIT Training Webinars will be offered:
      • Basic WebAdMIT Training on July 14 and 28 from 2:30 – 4:00 PM EST
      • Advanced WebAdMIT Training Webinars on July 5, 19 from 12:30 – 2:00 PM EST
  • August 2016
    • Programs to be posted on NursingCAS 2016 – 2017 should be configured and submitted for review and approval by the NursingCAS staff by August 8
      • Please note if you miss this deadline, the next eligible date to open your programs is September 15th
      • August 8 – 25, the Configuration Portal will be closed so the NursingCAS staff can do final reviews and approval of all programs prior to the application launch
    • NursingCAS 3.0 closes on August 15, 2016
      • This is the last deadline date for NursingCAS 3.0. The last day for internal processing of any remaining transcripts and references for NursingCAS 3.0 is August 19, 2016
      • Note: any programs with deadlines between September 2016 and August 15, 2017 must be posted on the NursingCAS 2016 – 2017 Application
    • WebAdMIT Training Webinars will be offered
      • Basic WebAdMIT Training Webinars on August 11 and 25 from 2:30 – 4:00 PM EST
      • Advanced WebAdMIT Training Webinars on August 2, 16, and 30 from 12:30 – 2:00 PM EST
    • The NursingCAS 2016 – 2017 Application Cycle opens on August 25, 2016
      • Applicants can log into the system at this point and start applying to programs
      • Reminder: applicants can carry their data and transcripts over from the NursingCAS 3.0 application (with the exception of references and program-specific materials)
    • Applicant data from the NursingCAS 2016 – 2017 Application will start to populate in WebAdMIT 2016 – 2017 on August 26, 2016
      • Note: you will still have access to any applicants who applied through NursingCAS 3.0 in the WebAdMIT 2014 – 2015 portal

Frequently Asked Questions

Cycle-Related Questions

  1. Why is it beneficial to move to a new cycle?

The current NursingCAS application has been open for over 18 months. Typically CAS application cycles span a twelve-month period. The hyper-extended cycle caused several problems. Old data from programs with long expired deadlines cluttered the programs list on the application, your WebAdMIT portal, and your view in the Configuration Tool. Without switching to a new cycle, it is not possible to update the display to hide the old programs from view on the application, in WebAdMIT, and in the Configuration portal. Some applicants were not able to submit fresh references or other documents due to the hyper-extended cycle. Applicants from 2016 are displaying in your WebAdMIT 2014 – 2015 Cycle. Moving to an annual cycle will help users to better manage their admissions process.

  1. When does the current NursingCAS Application Cycle close?

No deadlines beyond August 15, 2016 can be published on the current NursingCAS application, it will close down permanently on August 15, 2016. The last date for internal processing of any remaining transcripts and references for this cycle of NursingCAS will be August 19, 2016. August 19 is also the last day for “Undelivered” applicants to re-submit their application.

  1. What deadlines can be posted on the current NursingCAS Application?

Any deadlines between now through August 15, 2016 must be posted.

  1. What is the last deadline extension date for the current NursingCAS Application Cycle?

The last date to extend a deadline date to is August 15, 2016. There will be no exceptions. This is also the last date for any deadlines that are being displayed as “Rolling”.

  1. What is the application cycle for NursingCAS 2016 – 2017?

The NursingCAS 2016 – 2017 Application will open on August 25, 2016 and will close on August 15, 2017.

  1. What deadlines will be published on NursingCAS 2016 – 2017?

Any deadlines between September 2016 through August 15, 2017 must be posted on the NursingCAS 2016 – 2017 Application.

  1. Can I post “Rolling” deadlines on NursingCAS 2016 – 2017?

Yes. You can post a deadline that displays as “Rolling” but as with the previous cycle, you will need to pick a back-end deadline date when you configure the program that doesn’t display to applicants but does generate a cut-off date in the system so that programs do not remain open indefinitely after they have already started. The last date for a Rolling deadline in NursingCAS 2016 – 2017 is August 15, 2017.

  1. Is NursingCAS 2016 – 2017 a new software platform?

No. All of the functionality that currently exists in the NursingCAS 3.0 Application and WebAdMIT (the admissions software) will remain the same with a few additional enhancements.

  1. How was the cycle date determined?

Two years of program data from participating schools was analyzed to determine that the third week in August was the optimal and least disruptive timeframe for the majority of participating schools. Less than 4% of participating programs have a deadline occur in the month of September.

Configuration-Related Questions

  1. When will the Configuration Portal open for the NursingCAS 2016 – 2017 Application Cycle?

The Configuration Tool for the NursingCAS 2016 – 2017 Application will open the week of June 6.

  1. When do I need to complete my program configuration on NursingCAS 2016 – 2017?

If you want applicants to be able to apply to your programs starting on August 25 when the NursingCAS 2016 – 2017 Application Cycle launches then you must have your configurations completed by August 8.

  1. How much time will I have to complete my program configurations prior to the launch?

You will have approximately 2 months. The Configuration Tool for NursingCAS 2016 – 2017 will open the week of June 6 and will close on August 8. Programs need to be configured and submitted for review and approval by the NursingCAS staff by August 8 in order to be published in time for the launch.

  1. Will program configurations from the NursingCAS 3.0 cycle carry over to NursingCAS 2016 – 2017?

Yes. In order to help you prepare your listing for the launch, a representative sample of your programs with their configuration settings on NursingCAS 3.0 will carry over to the NursingCAS 2016 – 2017 Configuration Tool. This is important so you will not have to start completely from scratch when updating your program listing on the NursingCAS 2016 – 2017 application.

  1. What happens if I do not complete my program configurations by August 8?

The Configuration Tool will re-open on September 1 and the next date we will publish new programs on the application will be September 15th.

  1. Will I be able to preview my programs prior to the opening of the NursingCAS 2016 – 2017 Application Cycle?

Yes. The preview function in the Configuration Tool will be available and you can preview your listing as it will appear on the application prior to it going live on the application.

  1. When will the configuration tool not be available to users?

During August 8 – 31, the Configuration Tool will be disabled to users in preparation for the launch and immediately following launch to ensure that all program data can be reviewed and finalized. The configuration tool will then be re-opened to users on September 1 and will remain available through summer 2017.

  1. Will there be any changes with the Configuration Tool?

The main difference is that an “Evaluations” option will be added that will allow schools to enforce the number of references required (if any – this optional to turn on) on a per program basis. For example, for your DNP program you could require 2 references and for your BSN program you could require NO references.

  1. What if I need help with my program set-up and configuration on NursingCAS 2016 – 2017?

The NursingCAS staff will be offering regular training and virtual help sessions and are available to assist you when you are setting up your programs on the application. Additionally, the staff will review all programs for approval prior to launch. Configuration virtual help sessions will be offered on June 1, 6, 15, 20, 29 and on July 11, 20 and 25.

  1. When will the Configuration Tool be disabled for the current NursingCAS application?

On May 27, 2016 the configuration tool that allows users to update their listing on the current NursingCAS application will be disabled. Any program update requests including deadline extensions, edits, or new programs will be completed by the NursingCAS staff on your behalf.

WebAdMIT-Related Questions:

  1. Will my access to WebAdMIT be impacted by the release of NursingCAS 2016 – 2017?

No. Applicant data from both the current NursingCAS application and the NursingCAS 2016 – 2107 application cycle will be accessible through your current WebAdMIT portal. You will not need to log into a different WebAdMIT portal once NursingCAS 2016 – 2017 launches. You will be able to toggle to view applications submitted via NursingCAS during the 2016 – 2017 Application Cycle when logged into WebAdMIT by choosing the “2016 – 2017 Cycle” dropdown toggle option. And you can view applicants who applied via the current NursingCAS application by choosing the “2014 – 2015 Cycle” dropdown toggle option.

  1. Will I be able to transfer settings from my current WebAdMIT portal (labeled 2014 – 2015) to WebAdMIT 2016 – 2017?

Yes. Settings that transfer over include: lists, exports, custom fields, local statuses, local GPAs, pre-requisite GPAs, requirements, scoring, assignments, interviews, and email templates. Items that do NOT carry over include: admissions users, work groups, and reports.

  1. When will applications from the NursingCAS 2016 – 2017 Application Cycle be viewable in WebAdMIT?

On August 26, 2016 (the day after the application opens) the applicant data and any supporting documents will populate into your WebAdMIT 2016 – 2017 portal.

  1. How will this impact my export?

As in the past, exports may change based on changes to the data dictionary, including the addition, removal, or editing of fields and field names. The support team is dedicated to making sure this transition is smooth, has minimal impact, and is available to help guide you through that process. The draft data dictionary for NursingCAS 2016 – 2017 will be available the week of July 19th.

  1. Will the Website for WebAdMIT change?

No. The Website to log into WebAdMIT will remain the same, https://nursingcas.webadmit.org/. Your username and password will remain the same as well.

  1. Which applicants will I be able to view in WebAdMIT 2014 – 2015?

You will be able to view applicants who applied via NursingCAS any time during October 15, 2014 through August 15, 2016.

  1. Which applicants will I be able to view in WebAdMIT 2016 – 2017?

You will be able to view any applicants who applied via NursingCAS 2016 – 2017 any time during August 25, 2016 through August 15, 2017.

Applicant-Related Questions:

  1. Will there be a “re-applicant” feature for NursingCAS 2016 – 2017?

Yes. Applicants from the current NursingCAS cycle will be able to carry over their data (including their academic history and coursework data) to the NursingCAS 2016 – 2017 Application Cycle. Their transcripts will also carry over. References from the previous cycle will not carry over.

  1. Will re-applicants need to send their transcripts to NursingCAS again?

No. If an applicant already had their official transcripts processed during the NursingCAS 3.0 application cycle then they do not need to re-send their transcripts. Applicants can send any new transcripts as needed if they have taken additional coursework since they last applied for example. And new coursework data will be verified (if you choose that configuration option).

  1. When can applicants start their application to programs on the NursingCAS 2016 – 2017 Cycle?

On August 25, when the NursingCAS 2016 – 2017 Cycle opens, applicants can log into the system at this point and start applying to programs. Applicants who had a NursingCAS account previously can use the “Re-Applicant” feature to carry over their data and transcripts. And any new applicant can create an account.

  1. Will the applicant fees change for the NursingCAS 2016 – 2017 Cycle?

No. The applicant fees will be the same as the previous cycle. For undergraduate level programs, applicants will pay $45 for the first submission and $30 for each additional submission and for graduate level programs, applicants will pay $65 for the submission and $35 for each additional submission. Fees applicants paid in the current NursingCAS cycle do not carry over to the next NursingCAS application cycle.

  1. Will the Website for the 2016 – 2017 NursingCAS Application change?

No. The Website will remain the same. The main applicant and student Website is www.nursingcas.org and the direct link to the applicant portal is https://nursingcas.liaisoncas.com.

  1. What timeframe will the application not be available to applicants?

The NursingCAS application will be unavailable for a brief period of 9 days (August 16 – 24) in order to complete the cycle switchover processes. Transcripts and references will not be processed during that timeframe either. However, please note that during that time school users will have access to WebAdMIT.

  1. What information should we provide to applicants about the NursingCAS 2016 – 2017 Cycle?

Prospective students and applicants should be notified that they can apply to programs using the NursingCAS 2016 – 2017 application starting on August 25, 2016. Any programs with deadlines that occur between September 1, 2016 through August 15, 2017 will be posted on the NursingCAS 2016 – 2017 Application only. Applicants who previously created an account on NursingCAS should use the “Re-Applicant” feature to carry over any of their existing data or transcripts from the previous cycle, with the exception of references. Any new applicant can create their account on NursingCAS once it opens on August 25, 2016.

  1. Will applicants be notified by NursingCAS about the cycle switchover?

Yes. The NursingCAS team will send out a series of communications via email and notifications to applicants over the next several months leading up to the launch of the NursingCAS 2016 – 2017 Application Cycle to communicate important information and details.

35. What do I tell applicants if we will have the same program(s) opened on the current NursingCAS cycle and on the 2016 – 2017 NursingCAS cycle?

Attention applicants who are applying to <insert program(s) names>, the current NursingCAS cycle is closing on August 15, 2016. So you have two options:

  1. Submit your application and supporting materials, including transcripts and references before August 15, 2016
  2. Wait to submit your application and supporting materials, including transcripts and references after August 25, 2016

Keep in mind if you pick option 1 and decide to submit your application early then you must get in all transcripts and references by August 19th since that is the last date for processing for this cycle of NursingCAS.

If you pick option 2, we strongly recommend that you do NOT request your references to be submitted until after August 25th, 2016. This is because references will not carry over from the current application cycle to the next application cycle.

The next application cycle, 2016 – 2017, for NursingCAS will open on August 25th. The NursingCAS application will be unavailable from August 16th – August 24th and transcripts and references will not be processed during that time so please plan accordingly.

If you start an application now or prior to August 15th you can use the “Re-Applicant” feature on NursingCAS to carry over the majority of your data and any processed transcripts. As a reminder, references do NOT carry over. Questions or documents you upload in the program materials section also do NOT carry over. More information, including FAQs are posted on www.nursingcas.org.

Questions?

The NursingCAS staff will be offering virtual office hours on April 5, 7, 18, 21, May 5, May 11, and May 16 for users to dial into with any questions or feedback.

Get the details about specific time and how to connect to virtual office hours on the date above by registering. We will be covering the content contained in these slides.

Don’t see a time that works for you? Contact to schedule a separate time to meet if you have questions.